Your Pool and Hot Tub Rounds, Sorted

Pool management software helps service businesses organise maintenance rounds, track water chemistry readings, and manage customer billing in a single platform. Instead of juggling paper round sheets, spreadsheets, and separate invoicing tools, engineers get one system that connects site visits to test results to payments. PoolRound is built specifically for UK pool and hot tub service companies running recurring maintenance rounds.

Water chemistry tracking involves recording test results for pH, free chlorine, total alkalinity, calcium hardness, and stabiliser levels at each service visit. These readings feed into calculations like the Langelier Saturation Index (LSI), which indicates whether water is corrosive or scale-forming. PoolRound will log readings on-site, calculate LSI automatically, and store a complete testing history for every pool and hot tub on your round.

The Pool Water Treatment Advisory Group (PWTAG) sets guidelines for water quality standards in the UK, including testing frequencies, acceptable parameter ranges, and record-keeping obligations. Service engineers maintaining commercial or shared-use pools need to demonstrate compliance through documented test records. PoolRound will generate PWTAG-compliant service reports directly from your logged readings.

UK pool maintenance typically costs between £80 and £200 per visit for residential pools, depending on pool size, location, and service scope. Hot tub maintenance visits usually range from £50 to £120. Most service companies offer monthly retainer packages covering weekly or fortnightly visits. Costs also factor in chemical supplies, travel between sites, and any equipment repairs required.

UK pool maintenance engineers commonly hold qualifications from ISPE (Institute of Swimming Pool Engineers) or BISHTA (British and Irish Spa and Hot Tub Association). The RLSS UK Pool Plant Operators Certificate covers water treatment, plant room management, and health and safety. BISHTA offers hot tub-specific training and accreditation. While not legally required for all work, these credentials demonstrate competence and are often expected by commercial clients.

Planning a maintenance round means grouping client sites by geography and visit frequency, then sequencing them into an efficient daily route. Most engineers service 5 to 15 properties per day, balancing travel time against service duration at each site. PoolRound will handle route scheduling with drag-and-drop day planning, so you spend less time mapping out your day and more time on billable work.

PoolRound is currently in development, with pricing designed specifically for small UK service businesses running 1 to 5 staff. Join the waitlist for early-bird pricing and first access when the platform launches. Free pool and hot tub calculators will also be available on our tools page.

PoolRound is built by Crocker Digital Ltd (Company No. 17008789), a UK software company focused on building practical tools for underserved trade professionals. The team builds software that solves real operational problems for small service businesses.

PoolRound is hosted in the UK and fully GDPR compliant. Your data is encrypted in transit and at rest, and is never shared with third parties. You retain full ownership of your data and can request export or deletion at any time. Our privacy policy explains exactly what we collect and why.

PoolRound is being built for both pools and hot tubs from the ground up. Water chemistry parameters, dosing calculations, and service report templates will account for the differences between pools and hot tubs — including higher temperatures, smaller water volumes, and different sanitiser requirements. If your round includes a mix of pools and hot tubs, PoolRound will handle both.